Staffing - Administrative Assistant/Secretary I in Houston, TX at Apex Life Sciences

Date Posted: 5/29/2018

Job Snapshot

Job Description


Administrative Assistant

Job Description

  • Answer, screen, and effectively transfer calls to appropriate individuals, using proper judgment and problem-solving skills. 
  • Open, read, route, and distribute incoming mail or other materials and answer routine letters. 
  • Assist with setting up new hires (preparing desk, ordering business cards, etc.) 
  • Maintain Conference Room Calendar. 
  • Main point of contact for employee service calls, requests and issues. 
  • Point of contact for all visiting members or staff; responsible for advising IT/Security of visitors needs before arrival and arranging seating requirements.
  • Monitor, order and maintain office/kitchen supplies inventory. 
  • Keep up-to-date with personnel contact lists/phone numbers. 
  • Provide administrative support including, but not limited to: 
  • receiving and directing visitors, receiving deliveries and forwarding or stocking as appropriate; filing, scanning/faxing, printing emails, creating spreadsheets, documents and presentations 
  • Coordinate conferences, meetings, or special events, such as luncheons or holiday parties. 
  • Receive and verify administrative invoices, requisitions. 
  • Maintain badge system for employees, visitors and contractors. 
  • Verify that transactions comply with financial policies and procedures. 
  • Enter batches of administrative invoices, processes invoices for payment, and files paid invoices. 
  • Respond to inquiries from vendors and company personnel. 
  • Other duties as assigned.

EEO Employer

Apex is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at employeeservices@apexsystemsinc.com or 844-463-6178.