Site Coordinator in Athens, GA at Apex Life Sciences

Date Posted: 9/25/2018

Job Snapshot

  • Employee Type:
  • Location:
    Athens, GA
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

Seeking a candidate with excellent administrative skills. Must be strong with Office, specifically Excel, and SAP experience is also helpful. Maximo software is a bonus. This environment requires someone focused and team oriented. Good communication skills and a positive attitude are critical to the role. Flexibility is also very important. For immediate consideration, please send your updated resume to

Position Title     On-Site Coordinator

Job Purpose:     

Provide preventative maintenance analysis and recommendation to the customer.  Conduct monthly review meetings to review outstanding items.  Also manages the on-site data and data bases.

Core Job Duties:

  • Primary liaison for Scheduled Maintenance activity.
  • Place and track preventative maintenance (PM) calls to and from OEM (Original Equipment Manufacturer) and third party service providers, prioritizing as necessary.
  • Updates PM table and manages the rolling PM report; forecasting staffing and parts requirements.
  • Point-of-contact regarding preventative maintenance, for Engineers, OEM and third party service providers.
  • Ensure required PM and validation calls are assigned as per SOW.
  • Enter equipment updates into Maximo and / or SAP system, including work order and purchase order creation as well as accurate asset information.
  • Close completed service orders and monitor open service orders to minimize delays in service.
  • Interact and communicate with client personnel via telephone and email.
  • File and retrieve quality documents within auditable system.

Qualifications, Skills & Experience:

  • Associates Degree or Certification in business or science desired
  • Two or more years of administrative and customer service experience, preferably in a pharmaceutical R&D chemistry lab operations.
  • Demonstrated ability to provide customer service via telephone and email
  • Demonstrated experience and proficiency in use of SAP systems and MS Office Suite, with advanced Excel skills.
  • Ability to work both independently and in a team environment. 
  • Effective written and verbal communication skills.
  • Strong multi-tasking and organizational skills.
  • Strong organizational skills with attention to detail and accurate data entry.

Work Conditions:           

  • Office Setting

Physical Requirements:

  • Able to sit for extended periods; use of phone and computer.

EEO Employer

Apex is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at 844-463-6178.



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