Manager, QA Compliance - Global Quality Agreements - II in Foster City, CA at Apex Life Sciences

Date Posted: 7/18/2018

Job Snapshot

Job Description


The Manager, QA Compliance will report to the Associate Director, QA Compliance – Global Quality Agreements within the Supplier Management and Audits department. This is a newly created position dedicated to support of the establishment, implementation and maintenance of the Gilead Global Quality Agreement Program initiatives. This position will have high visibility and will collaborate with essential key internal partners/stakeholders to ascertain Quality/business requirements to establish effective and timely Quality Agreements with various types of GMP suppliers/service providers, customers and strategic alliance/marketing partners. 

Responsibilities:

  • Responsible for assisting with the implementation of the Global Quality Agreement Program initiatives (governance, oversight, processes and services) by collaborating cross-functionally and geographically with key stakeholders 
  • Responsible for managing the Quality (Technical) Agreement (QAG) life-cycle process (processing requests, reviewing, drafting, negotiating, routing for approvals/signatures, archiving, amending/revising, conducting periodic reviews, and retiring) for Contract Manufacturing Organizations (CMOs), Contract Testing Laboratories (CTLs), GMP Materials Suppliers, GMP Services Providers, as well as Marketing/Strategic Alliance Partners and Intra-Company GMP activities, in accordance with applicable GMP regulations and Gilead policies, procedures and practices.
  • Perform risk assessment of proposed terms/quality provisions in QAGs and develop recommendations to minimize their potential risk to the business 
  • Co-develop negotiation strategies with and ensure the completion of applicable reviews of QAGs by key stakeholders (Quality (Clinical/Commercial) personnel, Production/Operations, Outsourcing Management, Supply Chain Management, Business Operations Contract Compliance (BOCC), Alliance Management, Legal/Contracts and/or other applicable Subject Matter Experts), obtaining leadership approvals, as required, to ensure Gilead position is operationally correct and accurately reflected in the QAG. Ensures the QAG is in alignment and not conflicting with the primary, business agreement 
  • Coordinates meetings with external parties (CMOs, CTLs, GMP Material Suppliers, GMP Services Providers) and internal stakeholders/SMEs and facilitates the review and negotiation of QAGs 
  • Coordinate systems and procedures related to processing of QAGs; prepares/assembles the final QAG package for authorized approval signatures and publishing in global electronic QAG life-cycle management system / repository 
  • Assists with the administration and maintenance of the Global QAG database/tracker to reflect real time data/status; assists with the generation and preparation of QAG/Program metrics / status reports and presentations to Senior Leadership 
  • Responds to requests and inquiries related to QAGs (content/statuses, etc.) from internal stakeholders 
  • Assist in the development and implementation of policies, standards, SOPs, work instruction/job aids for the management of QAGs and compliance monitoring thereof 
  • Creates training materials and conducts training related to QAGs ,the Global QAG Program and its systems and tools 
  • Collaborates with key stakeholders to develop standardized, fit-for-purpose QAG Templates; Manages the review, approval, issuance, revision and retirement of QAG Templates 
  • Provides global QAG Program systems and processes support to SMA/QAG team and participates in system and process improvements and remediation (perform gap assessments and participate in development and execution of remediation strategies 
  • Other duties as required or assigned by Manager to meet business needs 


Essential Functions: 

  • Assigns, monitors and reviews progress and accuracy of work for an individual, a group of employees, or a project. 
  • Follows up on questions from assigned departments. 
  • Leads by example to foster a commitment to quality in personnel, and a culture of quality within the organization. 
  • Assists with maintaining standard of quality for compliance department operations. 
  • Assists in regulatory agency inspections. 
  • Interacts and influences peers to ensure successful project completion. 
  • Maintains current knowledge of Compliance program and of applicable company standard operating procedures for areas of responsibility. 
  • Provides guidance on interpretation and application of specified QA compliance regulations. 
  • Assists in the evaluation and implementation of standard operating procedures and systems needed to comply with requirements. 



Specific Education & Experience Requirements: 

  • 8+ years of relevant experience in the pharmaceutical industry and a BS or BA. 
  • 6+ years of relevant experience and a MS 
  • Demonstrates expertise with quality agreements for both domestic and international GMP regulations and/or extensive contracting (contract drafting/negotiating) experience in the pharmaceutical/biopharmaceutical industry 
  • Demonstrates excellent influencing, negotiation, and technical / business writing skills
  • Excellent project management skills / experience 
  • Demonstrates the ability to incorporate sound Risk Management fundamentals in the establishment of quality agreement content 
  • Demonstrates excellent technical/business/legal writing skills; must have strong document or contract management skills (word processing/formatting) 
  • Excellent working knowledge of computer systems/applications; i.e. Microsoft Word, Excel, Pivot tables, Visio, Gantt Charts, and PowerPoint 
  • In-depth experience with electronic document control management or electronic contract life-cycle management systems (e.g.: Documentum, Veeva Quality Docs, Apttus, Ariba, or other electronic document control/contract life-cycle management systems) 
  • Strategic and technical knowledge for managing global quality agreement processes for various types of service providers 
  • Supplier management or audit management experience 

For immediate consideration, please send resumes to khurlbut@apexlifesciences.com

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EEO Employer

Apex is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at employeeservices@apexsystemsinc.com or 844-463-6178.