Lab Support Coordinator - documentation in Pleasanton, CA at Apex Life Sciences

Date Posted: 9/11/2018

Job Snapshot

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Job Description


  • Support designated laboratory areas by engineers and scientists
  • Works with Lab Supervisor or Manager that oversees all lab activities
  • Trains and documents orientations for new lab users on laboratory organization, workflows, Quality System compliance, and Safety requirements
  • Manages lab documentation and lab training to ensure Quality, Safety and departmental compliance
  • Enforces Safety and other required laboratory practices, with the independent authority to deny lab users room access, impose re-orientation, and contact users supervisor if necessary
  • Partners with department scientific staff, and cross-functionally with Subject Matter Experts in the Systems Support groups, Facilities, and other Department to ensure timely installation and operation of new/existing equipment
  • Ensures all lab supplies available when needed
  • Addresses laboratory organization/waste/cleanliness issues with laboratory users, General Lab Support, and Facilities to ensure compliance
  • Coordinates with equipment owners across departments to obtain and send out measurement and test equipment/instrumentation for calibration by external service providers
  • Designates in and out of service status to prevent use of out of service or out of calibration instrumentation
  • Manages shipment and logistics for all instruments and standards sent off-site for calibration and/or repair. Follows up with vendors to ensure timely return of equipment
  • Ensures visitors/contractors abide by procedures and policies while on site, including gowning requirements and good documentation practices
  • Reviews calibration worksheets and certificates provided by external service providers for completeness and accuracy, and maintains database documents both hard copy and electronically within the Blue Mountain Regulatory Asset Manager (BMRAM) System. Uses Microsoft Excel to manage initial instrument asset record prior to final entry into RAM system
  • Ensures OOT events are report in a timely manner and that all necessary documentation is available to facilitate closure of the associated deviation investigations.


  • High School diploma required; AS or BS preferred
  • 3+ years of experience working in an IVD GMP/ISO regulated environment desired
  • Possesses excellent people skills with ability to build effective internal/cross-functional relationships
  • Strong desire to work in a highly regulated environment, with diligent attention to detail to ensure laboratory areas meet regulatory, safety and departmental requirements
  • Basic working knowledge of Microsoft Office Suite and overall comfort and general familiarity with computer systems
  • Ability to demonstrate basic problem solving skills
  • Ability to learn and follow routine procedures independently as well as part of a team.
  • Comfort and flexibility to work in a changing environment
  • Ability to build and maintain positive working relationships with the business
  • Strong written and verbal communication skills.

***For immediate consideration, please email your updated resume to with 'Lab Support Coordinator' in the subject line.

EEO Employer

Apex is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at 844-463-6178.