Executive Assistant in Santa Monica, CA at Apex Life Sciences

Date Posted: 11/18/2018

Job Snapshot

Job Description

A well-regarded company focusing on patient therapies is seeking an Executive Assistant to join their team. This is a great opportunity to work for an industry leader!

Responsibilities (include but are not limited to):

  • Manage schedules and coordinate travel and logistics
  • Process and complete expense reports
  • Prepare materials and presentations for meetings
  • Provide general administrative support, including providing copies, maintaining files and updating shared files on the server
  • Order lunch for meetings when required
  • Assist with planning company and department events
  • Other duties as assigned


  • 10+ years’ experience in an office or administrative role with at least two years in a scientific or technology  organization (preferably in a biotechnology setting) 
  • Experience in Finance preferred
  • Bachelor’s degree (or equivalent experience)
  • Exceptional attention to detail with the ability to meet aggressive deadlines
  • Skilled in organizing and prioritizing competing time demands
  • Excellent written and verbal communication skills with the ability to effectively communicate and partner with all levels of the organization
  • Ability to adapt in a constantly evolving environment
  • Must have a ‘can do’ attitude and make yourself available to support other EAs when needed
  • Self-motivated with a strong sense of ownership in areas of responsibility and a well-developed sense of urgency
  • Understanding of the importance of confidentiality and discretion
  • Strong understanding of Microsoft Office (Outlook, Word, Excel & PowerPoint)

EEO Employer

Apex is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at 844-463-6178.