Clinical Trial Associate in Madison, NJ at Apex Life Sciences

Date Posted: 7/15/2018

Job Snapshot

  • Employee Type:
  • Location:
    Madison, NJ
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

Apex Life Sciences is looking for a Clinical Trial Associate to join our Global Bio-Pharma company located near Madison, NJ.

The ideal candidate MUST have a Bachelor's degree in biology and/or health related major, with experience in clinical research at pharmaceutical/CRO/study site etc., and at least two years Clinical Trial experience in the Pharmaceutical industry.


  • Responsible for supporting the Clinical Trial Management/operational study team to manage the various aspects of the operational execution and delivery of quality studies, including in process quality control activities.


  • Primary responsibilities of this position include: 
    • Supports the Clinical Trial Management/operational study teams in the execution and delivery of studies 
    • Support study feasibility activities and perform database/web searches for sites as needed. Work closely with the Site Start Up (SSU) and ensure all study related regulatory and financial documents are collected and reviewed in support of study activation. 
    • Organize and maintain project working files and track critical documents. Report discrepancies to the appropriate clinical team member in a timely manner. 
    • Reconcile and transmit all essential documentation to CDIC as per policy. 
    • Track and assist with processing site/vendor payments. Follow up on any issues as required. 
    • Collect and track patient enrollment information and update study management reports as necessary. 
    • Participate in testing of specifications and edit checks for internal (i.e. electronic data capture (EDC) and external (e.g. Interactive Voice/Web Response Systems (IVRS/IWRS), laboratory vendors) systems. 
    • Assist senior team members with in the planning, preparation, and on-site support of investigators meetings. 
    • Generate reports in various applications to assist the Clinical Trial Managers to perform clinical data review. 
    • Assist with the preparation and distribution of meeting agendas and minutes. Actively participate in team meetings. 
    • Support the Regional Site Managers by providing study related information and supplies, as requested. 
    • Communicate with IRBs and outside vendors to provide information and/or resolution to specific requests/issues. 
    • Support and correspond with sites to identify site specific needs (e.g. order and track study drug/other trial related supplies). 
  • Additional Responsibilities: 
    • Contribute to process improvement efforts including task forces and committees. 
    • Support clinical team with requests from management as needed. 
    • May deliver training related to day-to-day responsibilities for new CTA and CTM hires within department. 
    • May provide administrative support to manager/group as assigned. 
    • Manage calendars and appointments. Resolve scheduling conflicts as needed. 
    • Support document filing and organizing as needed. 
    • Coordinate and process office supply orders. 
    • Function as a back up to general Clinical Trial Manager activities as needed. 
  • CSR Development and Reporting: 
    • Responsible for providing operation support into the CSR 



  • Bachelor's degree is required-with biology/health related major with experience in clinical research at pharmaceutical/CRO/study site etc. 


  • 1-2 year relevant experience in pharmaceutical industry or CRO 
  • Experience supporting clinical trials preferred 

Licensure/Credentials: N/A 

Knowledge, Skills, and Abilities: 

  • Basic knowledge of drug development and FDA GCP/ICH regulatory guidelines is a plus 
  • Proficiency with Microsoft Word, Microsoft PowerPoint, Microsoft Outlook, and Adobe Acrobat 
  • Strong skills with Microsoft Excel required 
  • Experience using electronic data capture (EDC) systems is a plus 
  • Must possess excellent skill/ability in the following: 
  • Oral and Written Communication 
  • Organizing 
  • Judgment and Problem Solving 
  • People Relationships 
  • Initiative and Accountability 
  • Ability to manage multiple tasks 


  • The requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Refer to the Position Description - Office Position – with minimal travel ( up to 5%) 


  • Supervision Received: Supervised by Clinical Trial Manager, Clinical Operations; Mentored by, and receives direction for specific study activities from Clinical Trial Manager 

Supervision Exercised: NA 



  • Clinical Document and Information Center (CDIC) 
  • Contracts Management 
  • Site Start Up 
  • Study team members 
  • Informatics 


  • Sites 
  • Vendors 
  • IRB


EEO Employer

Apex is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or 844-463-6178.