Candidate Experience Specialist in Pittsburgh, PA at Apex Life Sciences

Date Posted: 7/18/2018

Job Snapshot

  • Employee Type:
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

Apex Life Sciences is recruiting for a Candidate Experience Specialist opportunity with a scientific company in the Pittsburgh area.     

The ideal candidate will have previous experience handling administrative tasks as well as coordinating and scheduling travel plans, and scheduling meetings/interviews. 


  • Provide administrative & operational support to team of Recruiters in support of the full life cycle recruiting process. 
  • Candidates need to have experience coordinating travel arrangements and scheduling meetings.
  • Maintain confidential information through the organization’s applicant tracking system and human capital management people system. 
  • Assist with drafting and sending of candidate related correspondence, including but not limited to interview confirmations. 
  • Assist Recruiters by completing various activities that may include scheduling of candidate in-office interviews, and updating and maintaining all appropriate actions in accordance with established firm standards in the applicant tracking system. 
  • Assisting in scheduling of candidate travel, training, team meetings, invoice processing and other tasks as necessary. 
  • Collects and compiles data as requested from a variety of sources and prepares appropriate reports for analysis. 
  • Initiates pre-hire background and sanction checks and reviews results, ensuring consistent communication of clearances and flagging results to ensure all new hires begin work with a clear result. 
  • Based on past experiences and knowledge learned in role, identify opportunities for process or systems improvement, or for greater efficiency within the team/function. Contribution to overall enhancement of process as it relates to candidate experience and other duties as assigned. 

Basic Qualifications: 

  • Bachelor's degree 
  • 1-2 years of professional experience 
  • Proficiency with MS Office 

Preferred Qualifications:

  • Experience initiating, planning, and conducting multiple projects successfully. 
  • Experience working across a highly matrixed, multi-location organization. 
  • Ability to work autonomously and exhibit a professional demeanor to internal and external clients 
  • Strong organizational and time management skills; a high attention to detail 
  • Ability to apply appropriate judgment with confidential or private information

EEO Employer

Apex is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or 844-463-6178.