Administrative Assistant in La Verne, CA at Apex Life Sciences

Date Posted: 5/14/2018

Job Snapshot

Job Description


A biopharmaceutical company is seeking an experienced Administrative Assistant to join their Quality Department!


PURPOSE OF POSITION: 

  • The primary purpose of this position is to provide administrative support to the quality control department in an efficient and accurate manner. 

PRIMARY RESPONSIBILITIES: 

  • Answers telephones and directs the caller to the appropriate associate. 
  • Takes and retrieves messages for various personnel.
  • Assist in the ordering of office supplies.
  • Manages personnel calendars
  • Receives sorts and forwards incoming mail.
  • Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
  • Coordinate Executive travel arrangement.
  • Prepare PowerPoint Presentations.
  • Coordinate meetings, create agenda, maintains calendar and notifies invitees.
  • Lunch catering for visitors and individual department meetings.
  • Assists other departments as needed
  • Complete special assignments from management on a timely basis.

EXPERIENCE AND EDUCATIONAL CRITERIA:

  • High school diploma required.
  • Strong computer skills and knowledge of Microsoft Office required.
  • Must have communication and interpersonal skills, along with the ability to read, write, and speak English.
  • Prior administrative experience in a Quality Control Department is preferred  

PHYSICAL REQUIREMENTS: 

  • Ability to stand or walk for up to 8 hours during a workday. 
  • Must be able to sit upright for 4 hours at a time. 
     

EEO Employer

Apex is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at employeeservices@apexsystemsinc.com or 844-463-6178.