Administrative Assistant in Richmond, CA at Apex Life Sciences

Date Posted: 2/9/2018

Job Snapshot

Job Description


Admin Assistant

Richmond, CA

Pay: $17 - 18

**Office and plant environment

Summary: The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office. 


Required Qualifications: 
- Intermediate to Advanced knowledge in Microsoft Office (Outlook, Word, Excel) 
- High School diploma 
- Strong organizational skills 
- Strong Communication skills 
- 2 years’ work experience 

Job Responsibilities:

Perform general office duties such as ordering supplies, maintaining records management systems. 
- File and retrieve corporate documents, records, and reports. 
- Open, sort and distribute incoming correspondence, including faxes and emails. 
- Prepare responses to correspondence containing routing inquiries. 
- Data entry 
- Training coordination 

Basic Administrative tasks to include 
- data entry 
- records retention 
- purchasing card reconciliation 
o ordering office and safety supplies 
o monthly recurring charges 
- training coordination 
- entering work tickets 
- other ad hoc duties. 

Skills: Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. 
- Ability to work independently and manage one's time. 
- Ability to keep information organized and confidential. 
- Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. 

Preferred Qualifications: 
- Intermediate knowledge of Microsoft Sharepoint 
- Bachelor’s degree 
- 3-5 years’ work experience 

EEO Employer

Apex is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at employeeservices@apexsystemsinc.com or 844-463-6178.