Administrative Assistant II in Wayzata, MN at Apex Life Sciences

Date Posted: 8/10/2018

Job Snapshot

Job Description

Administrative Assistant II

Wayzata, MN

**Short and Long Term Contracts Available!**

1st Shift Hours: 8am-5pm, Mon-Fri

Essential Duties/Responsibilities:

  • Serve as primary Chrome River processor for up to three CCNA leaders Reconcile leadership ChromeRiver expense accounts.
  • Back up calendar support for CCNA Commerical and Ops leaders
  • Arrange complex international travel, document management and handle expense reports with insight of the cost of potential options.
  • Provide assistance with event and meeting planning, catering coordination, communication and execution.
  • Back up support to group admin lead for CCNA.
  • Assist with onboarding of new employees (computer set up, BU admin, cell coordinator, etc.)
  • Order office supplies as needed.
  • Other duties as assigned.

Minimum Education Required: High school diploma

Other Required Experience/Qualifications:

  • Minimum 5 years of executive level support and ability to handle confidential and sensitive information
  • Previous experience in a global business, expense report management and calendar management

Additional Preferred Experience/Qualifications:

  • Experience working with a large, multi-national organization
  • Previous Chrome River expense report management, as well as managing global calendars & schedules
  • Self-initiative, demonstrated proactive behavior; ability to work independently and work as a team player
  • Excellent grammar, proofing and written communication skills; strong problem solving skills
  • Strong interpersonal skills with ability to work with a variety of individuals, both internal & external

EEO Employer

Apex is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.