Administration Assistant in Irvine, CA at Apex Life Sciences

Date Posted: 9/26/2018

Job Snapshot

Job Description


Apex Life Sciencesis looking for an Administrative Assistant with medical device experience to work at our Client's location! This is a full time, contract to hire position, Monday - Friday, 1st shift.

Responsibilities:

  • Responsible for executing general administrative duties as needed to support the department management and staff.
  • Manage department schedules and calendar with attention to accuracy and detail; track and update monthly reports, ensure data accuracy; post announcements, enroll participants in various events/courses; provide departmental budget support, track invoices, charge backs and payments; file contracts and vendor agreements.
  • Provide backup telephone support; screen concerns and matters to minimize interruption.
  • Present good customer service and excellent phone etiquette to heavy incoming call volume.
  • Professionally greet visitors, determine nature of business and announce visitors to appropriate personnel. Monitor visitors' access and issue visitor badges.
  • Receive packages and keep package area in an organized manner.
  • Perform basic administrative tasks that may include meeting support, scheduling, mailing, printing, office supply ordering, filing and other tasks as needed.

Requirements:

  • Medical Device experience preferred
  • Associates Degree Minimum
  • 2+ years in a clerical/administrative role

EEO Employer

Apex is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at 844-463-6178.

EEO Employer

Apex is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at 844-463-6178.




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